By ITIL® from Experience ©
- Get senior management's buy-in (see Do we need CIO support to succeed)
- Have clients to sign their SLA (see We need SLAs. Should we start with Service Level Requirements)
- Load the SLA values loaded in the ITSM Tool
- Create reports from the ITSM tool (see Is there a book to help us develop Key Performance Indicators (KPI))
- Finally, get management to have some "teeth" to enforce the SLA (see What does it mean to have CIO and management support).
However, experienced professionals understand that managing to the SLA clock is only one ingredient to a great customer service recipe.
Many businesses are wildly successful by carefully managing customer expectations and relentlessly communicating during the fulfillment process. Take Amazon for example. They under promise and over deliver while continually informing their customer on the progress or changes to the delivery date. Its true that their Prime program is an SLA nonetheless, they have been, and continue to be, successful without it.2
Managing to the SLA results in the organization focusing on itself. When IT focuses inwards instead of outwards, it no longer centers itself on its customers consequently; it will take action to benefit itself usually at the detriment of client.
It also corrupts team work. Once management focuses on measuring SLA breaches people quickly find creative ways to avoid breaching their SLA or Operational Level Agreement (OLA)3. People quickly use the "stop-the-clock" feature, re-assign the ticket to another team or to the client by simply asking a question which may not even be relevant to the incident or service request (e.g. please confirm the version you are using). It’s like playing "hot potato."4 People throw the ball into the other's court as quickly as possible so that they are not the cause of the SLA breach5.
Some suppliers also play this game. The infamous statement: “It is in / is not in the contract/SLA” which typically leads to animosity and a sour relationship with the service provider.
As a result, an attitude of "I did my job by the book" creeps in the culture of the organization at the expense of doing the right thing for the customer (see You had one job). It’s the equivalent of a doctor saying: "the operation was a success but the patient died." Needless to say, the patient may want the operation to be a little bit less successful and still be alive! Patients more easily accept and understand challenges when they are continually informed of a changing situation (and it goes a long way to avoid lawsuits). The same goes for a pizza. Clients would prefer a properly cooked pizza in 45 minutes with a polite delivery driver rather than a half-baked pizza in 30 minutes simply to honor the SLA. The point here is that it is more important to set client expectations and to quickly communicate changes than to blindly attaining the SLA thinking that customers will undoubtedly be happy.
Forcing people to manage to the SLA clock is managing to a micro-metric. It is an easy pitfall to manage to a micro-metric at the expense of the macro-metric of customer satisfaction (i.e. KPI)6. In other words, managing the task instead of focusing on the outcome.
A metric is like a dial in a plane's cockpit. A plane’s cockpit has many dials and being on time is only one metric. The pilot does not simply look at the clock to make the trip a pleasant one. Thus, for success, it is better to manage to the overall client’s experience and satisfaction than to the SLA clock and for management to stay away from an SLA witch hunt.
- Why? The work is not doneYes, but this way we don't breach the SLA
Last updated on: 2018-10-09 Published on: 2018-10-01
- How to ensure that incidents and service requests are closed quickly when there is no SLA
- Users are not getting back to us. How to avoid breaching our SLAs
- The CIO wants Service Level Agreements. How to deliver on that request
- Should we stop the clock to avoid breaching the SLA
- Do we need an SLA for VIPs
From Around the Web:
- The challenges of managing SLA's ( Service Level Agreements) https://www.gsx.com/blog/bid/43737/The-challenges-of-managing-SLA-s-Service-Level-Agreements
- Between the IT service provider and a procurement department to obtain hardware in agreed times - Between the service desk and a support group to provide incident resolution in agreed times.Source: ibid
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